Manor Farm (Seer Green) Management Company Limited AGM

The 2025 AGM will be held on Wednesday xxth July at 19:30

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Dear Shareholders,
The Annual General Meeting of Manor Farm (Seer Green) Management Company Limited will be held in The Lounge, Baptist Church, Seer Green on xxth July 2025 at 19:30. You are invited to attend.
Click here to download:

• Notice of the Annual General Meeting (which sets out the business to be dealt with) and a proxy form if you wish to authorise someone to vote for you.
• The Annual Accounts of the Company for the financial year ended 31st March 2024.

One recurring issue we would like to highlight is the need for other shareholders to serve as Directors.  Most of the current Directors have served on the Board for several years (over twenty years for Jen Guerin).
Please speak to us at the AGM or email us (MFCo@SeerGreen.org.uk) if you would like to chat about becoming a director.
We hope that you will be able to attend the AGM and look forward to seeing you there.

Regards
Colin Campbell
On behalf of the Directors

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Agenda

​Manor Farm (Seer Green) Management Company Limited
 
NOTICE OF ANNUAL GENERAL MEETING
 
This year's Annual General Meeting (AGM) for shareholders of the Company will be held in
 
The Lounge, Seer Green Baptist Church on Wednesday 24th July 2024 at 19:30
 
for the purpose of considering the following business:
 
1. Directors’ Report and Accounts
That the directors’ report and un-audited accounts for the year ended 31 March 2024 be received and adopted.
 
2. Management of the Estate - an opportunity for shareholders to discuss the management of the estate.
 
3. Election of Directors All directors will retire at the AGM. Three directors are proposing to stand for re-election:
3.1. Jennifer Mary GUERIN - Company green areas on the estate; serving since 4/97
3.2. Colin CAMPBELL – finance and accounts; serving since 2/12
3.3. Tony BREWIS – Company Secretary; serving since 6/18
 
Shareholders may propose any person for election provided signed written notice is deposited at the Company's Registered Office not more than 21 and not less than 3 days before the date of the meeting. The candidate must sign the notice to signify his or her willingness to serve as volunteer director if elected. We would be delighted to hear from any shareholder interested in becoming a Director of the Company.
 
Company Charges for the year to 31 March 2026
There will be no increase in the Annual Maintenance fee for 2025/2026 unless there is some major unforeseen event. Thank you to all shareholders for payment of the 2024/2025 fee.
The Supplementary Service Charge for property transfers will remain as £100.
 
Vote of Thanks
A vote of thanks to Janet and Paul Stewart for their continued production of our informative Newsletter as well as their expertise in maintaining our website www.seergreen.org.uk
 
A vote of thanks also to Janet Beal who tirelessly recorded and uploaded all of our transactions from the bank into the accounting system.
 
E-mail Addresses
The great majority of shareholders now receive shareholder communications electronically.
Please make sure you notify us by email to MFCo@SeerGreen.org.uk if you change your (main) email address or if we do not already hold your email address and you wish to receive our communications electronically. Providing manual copies of Accounts, AGM materials and Newsletters costs time and money.
 
We look forward to welcoming you on 24th July 2024.

Proxy voting form

Manor Farm (Seer Green) Management Company Limited
 
NOTICE OF PROXY FOR THE ANNUAL GENERAL MEETING ON 24th JULY 2024
 
 
We/I .............................................................................................................................
 
of...................................................................................................................................
 
hereby appoint..............................................................................................................
 
or failing him/her the Company Secretary of the Company to vote as our/my proxy at the 2024 Annual General Meeting and at any adjournment thereof as follows:
 
 
For or Against

1. Adoption of the Annual Accounts
2. Re-appointment of Directors:
Jennifer Guerin
Colin Campbell
Tony Brewis
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NOTES:
1. A proxy need not be a shareholder of the Company. The appointment of a proxy does not prevent the shareholder attending and voting him or herself.
2. Shareholders may choose to appoint alternative proxies other than the Company Secretary by striking out his name and substituting the alternatives.
3. Proxies may vote at their own discretion where the shareholder does not record a vote for or against a resolution.
4. Proxies must be presented at the registered office at least 48 hrs before the Meeting.
 
PROXIES MUST BE SIGNED BY THE SHAREHOLDER TO BE EFFECTIVE.
IN THE CASE OF JOINT SHAREHOLDERS, THIS MUST BE THE FIRST NAMED SHAREHOLDER.
 
 
SIGNED: ________________________________ DATE: ______________________
 
 
NAME: _________________________________
 
 
On behalf of the Board
Tony Brewis
Director and Company Secretary
 
NOTE: A shareholder entitled to attend and vote at the meeting may appoint a proxy to vote in his or her stead. The proxy need not be a shareholder of the Company. For your convenience a proxy form is enclosed. Proxies must be lodged at the Registered Office no later than 19:30 on 22/07/2024.